K-12 Educational Data Management Overview, Version 1.0 - in MS PowerPoint
published 06 Oct 11

This presentation addresses the purpose of each of the key statewide education systems, their link to local student information systems and how those data are used, best practices for data management teams, data security, and confidentiality.

Roadmap for the School Year, Version 1.0 - in MS PowerPoint
published 06 Oct 11

This presentation addresses the big picture of the required 2011/2012 school year including changes in the statewide systems, lessons learned, and best practices for state reporting.

K-12 State Reporting Overview for Administrators, Version 1.0 - in MS PowerPoint
published 06 Oct 11

This presentation addresses how state reporting has changed in recent years, the scope of data collected in CALPADS and other state reporting systems, how the data are used, and some recommended best practices for data management and reporting.

Data Management Resources

DataGate User Guide for ART, Version 1.3 - in Adobe PDF
published 17 Nov 11

CSIS TC User Guide, Version 2.0 - in Adobe PDF

ART Training Presentation 1.0 - in MS PowerPoint
published 26 Apr 11

This presentation provides an overview of the ART data population requirements as well as the DataGate functionality. It also gives some background on the CSIS TC.

ART 2011 Input Validation and Error Chart, Version 1.2 - in MS Excel
published 22 Dec 11

Lists and explains filtering and error conditions that may be detected on data processed through the Records Transfer function for ART Submission.

Module 1 - Log in to the system, send a record/transcript, review the home page, edit your user profile, and access online help.

Module 2 - Send multiple transcripts, upload a transcript legend, add attachments, and search using wildcards.

Module 3 - Request a record/transcript.

Module 4 - Receive and respond to a request for a record/transcript.

Module 5 - Accept a record sent to a K12 institution, manage and download received records.

Module 6 - Accept a transcript sent to a post-secondary institution, manage and download received transcripts.

Module 7 - A view of OrderaTranscript.com from the student/parent perspective; receive and fulfill an order placed on OrderaTranscript.com.

Module 8 - Using the system as a Partner User.

Module 9 - Upload PDF records and transcripts in batch; and find and fill out the Batch Upload template.

Participation in the ART submission will require LEAs to become a CSIS Transcript Center member and it is easy! All you need to do is complete and return the CSIS Transcript Center enrollment packet. Please visit the CSIS TC Web site for more detail information on the enrollment process.

Data Requirements documents may be downloaded from the Requirements page.

DataGate User Guide, Version 1.0 - in Adobe PDF
published 17 Aug 09

Comprehensive guide for the DataGate interface, Enrollment Update, Address Validation, and Direct Certification processes. Includes screen shots and step-by-step instructions.

Enrollment Update & Address Validation Training Presentation, Version 1.11 - in MS PowerPoint
published 09 Nov 09

This presentation covers the Enrollment Update and Address Validation functions. The session will explain the purpose of enrollment updates, the data requirements, and the basic steps for completing one.

FY0910 Enrollment Update Error Chart, Version 1.0 - in MS Excel
published 31 Jul 09

Lists and explains filtering and error conditions that may be detected on data processed through the Enrollment Updates functions. List is sorted according to the Element Name. To be used when resolving results of Import, Client and Server Validation Reports. Also includes error conditions for Address Validation.

2009 - 2010 Enrollment Update Extract Spreadsheet, Version 1.0 - in MS Excel
published 29 Jul 09

This spreadsheet has column headings to facilitate data entry in producing the Enrollment Update (EU) extract when the LEA does not have the ability to generate the extract using their student information system (SIS).

DataGate ELC 2011 Training Presentation - in MS PowerPoint
published 03 Aug 11

Detailed review of changes to the ELC function and changes to data population requirements. Emphasis on alerting users to data population pitfalls in order to avoid potential errors.

DataGate ELC Records Transfer User Guide Version 3.3 - in Adobe PDF
published 04 May 10

This document provides detailed information and step-by-step instructions on the DataGate functions for the Eligibility in the Local Context submission.

ELC 2011 Input Validation and Post Aggregation Error Chart, Version 3.6 - in MS Excel
published 04 May 10

Lists and explains filtering and error conditions that may be detected on data processed through the Records Transfer function for ELC Submission.

Data Requirements documents may be downloaded from the Requirements page.

Frequently Asked Questions (FAQ) may be downloaded from the Frequently Asked Questions page.

The Application for Digital Certificates must be filled out by each district and signed by the district's superintendent to authorize users to obtain CSIS certificates, and to verify the identity of certificate applicants.

Application for Digital Certificate - Records Transfer, Address Validation

Application for Digital Certificate - Direct Certification

Note: This is a fillable form. You should install Adobe Acrobat Reader version 5.0 or higher to make best use of the fillable features of this form - Updated Apr 2004